Software for document control, records management program, control of documents and records software          

"DocuMen" - functional elements

The software consists of two modules and functional shell

1.  Documents 
2.  Correspondence 

Estabishment effective document management system is a major requirement for a management system addressing requirements of any ISO standard. In other words, setting up, implementing and maintaining the document control & management system is a-must pre-requisite for effective Management System. "DocuMen" is the tool that will help you to get the prerequisite realized.

It is quite place/time consuming idea to describe all capabilities of ISOsystemPlus realized to help you in organizing effective control of the organization documents, so we will point out below just some of them:

1. Quick adding (registration) of documents in the database.
2. Control of documents during their whole life cycle (drafting/uploading/review/agreeing/approval/issuance/distribution)
3. Continuous monitoring of documents' status during the life cycle
4. Automatic notification of stakeholders about necessity to take planned actions in due time
5. Automatic distribution of the updated versions of documents to stakeholders
6. System of authorized access of users to documents/files
7. Proving the fact of opening the document's file by users
8. Controlling hard copies of documents.
9. Controlling filled records.
10. Controlling external documents.
11. Controlling passive (obsolete) versions of documents.
12. Filtering/sorting/grouping of documents by any number of the document's parameters.
13. Quick search of needed document
14. Composing new files of documents using consistently designed templates.
15. Work with files of all formats that are supported by Windows.
16. One-click generating of more than 20 kinds of reports on document control system, their converting/saving in Word/Excel formats.
17. .... and many, many other useful features which you could evaluate if decide to get familiarized with the program.

Module "Correspondence" is an integrated information management system for tracking the large amounts of correspondence generated in an organization.

Companies in the past have generally used a combination of word processors and/or pre-printed pads to generate outgoing correspondence, perhaps maintaining a register in a spreadsheet for each type (for example a site instruction register) to keep track of what has been issued or sent. For incoming correspondence there is often no control or at best a manual or spreadsheet register.

"DocuMen" brings both the incoming and outgoing correspondence management process into a single system with outgoing correspondence generated and sent from within "DocuMen" using customised templates to meet each client’s individual needs.

A single master document register (Correspondence Main Form) can be used to see all correspondence at a glance, regards of type or whether it is incoming or outgoing. This is something our clients find particularly useful and is a feature not offered by our competition.

By linking related mail items, using attachments, and /or grouping correspondence by classes, types, themes, sender/receiver, users can take control of their information, enabling fast search and retrieval, and powerful report generation.

Module "Correspondence" standardises the way your staff creates and manages correspondence on projects and ensures each project is commenced and proceeds in an organized fashion from a correspondence perspective

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